Residency Advising Specialist

The University of Pikeville and Kentucky College of Osteopathic Medicine (KYCOM) is seeking a Residency Advising Specialist. The primary role of the Residency Advising Specialist is to coordinate and manage a career development program and residency planning for students of Doctor of Osteopathic Medicine program. KYCOM is ranked #1 by US News and World Report in medical schools with the most graduates practicing in rural areas and #5 in medical schools with the most graduates practicing primary care. With nearly 550 students, faculty and staff are committed to teaching and learning, innovation, and the success of medical education. 

The successful candidate will specialize in advising, coordinate the residency application process, and support initiatives related to Match activities. The position serves students in individual coaching appointments and group presentations/workshops to empower and equip them with the skills to achieve their professional goals. The Residency Advising Specialist collaborates with the Assistant Dean of Student Affairs and other campus partners to coordinate events and deliver services. This position is a part of a fast-paced, collaborative team the Graduate and Health Professions Student Affairs that provides services to support osteopathic medicine students. 


  1. Create career planning and residency planning guides for all osteopathic medical students.
  2. Engage and support students in selecting specialties including coordinating Careers in Medicine by the AAMC.
  3. Review personal statements and CVs and provide timely feedback.
  4. Coordinate letters of recommendations for residency applications.
  5. Provide one-on-one interview preparation/mock interviews and guidance on Big Interview Medical.
  6. Counsel students on specialty selection, competitiveness in the Match, etc.
  7. Serve as ERAS school contact and issue tokens, track applications, etc.
  8. Serve as NRMP school contact and verify students and graduates are eligible to participate in the Match.
  9. Coordinate D.O. faculty and support during Match Week Supplemental Offer and Acceptance Program (SOAP) and provide students with support throughout process.
  10. Coordinate Match Day celebration and activities.
  11. Provide career counseling on careers other than medicine for students on an alternative path.
  12. Maintain relationship with Big Interview Medical.
  13. Create career advising modules and resources in Canvas.
  14. Serve as school contact for AACOM Council on Residency Placement (CORP).
  15. Host and facilitate workshops on CVs, personal statements, interviewing, etc.
  16. Create and facilitate four- year career plan for all osteopathic medical students.
  17. Regularly communicate with students regarding changes to the residency application process.
  18. Other duties as assigned.


Position requires daily contact with administrators, faculty, staff, and students in order to perform duties and responsibilities. These relationships are maintained through e-mail, telephone, written and person-to-person contact.

Education/Skill Requirements:

  • Master’s degree is preferred. Bachelor’s degree is required.
  • At least three years’ experience in the area of education, counseling, human resources, or related field is also required.
  • At least two years’ experience at an academic institution with experience in career advising/counseling, student affairs or human resources.

The University of Pikeville offers a competitive salary commensurate with qualifications and experience. UPIKE offers a competitive benefits package including medical, dental, vision, and life insurance, telemedicine, long-term disability, tuition waivers, a 403(b)-retirement plan, and HSA, FSA, & dependent care accounts. UPIKE also offers a generous holiday schedule and paid leave program.

Important Notes: Resume and other application materials will be reviewed to determine if you meet the required qualifications for the position. If it is determined that you meet the required qualifications, your application materials will be used to identify a top group of the most highly qualified candidates. Please, specifically address the qualifications, competencies and desired qualifications in your resume and application materials.

The University of Pikeville is committed to providing a safe and productive learning, living and working community. To achieve this goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history. 

The University of Pikeville is an equal opportunity employer committed to assembling a diverse, broadly trained faculty and staff. The University of Pikeville does not discriminate on the basis of race, ethnicity, color, sex, gender, gender identity, sexual orientation, religion, national origin, age or disabilities in its programs, activities, hiring, or the admission of students. 

For more information about the University of Pikeville, please visit Interested applicants should complete the online application by visiting In addition to the application, interested applicants are requested to attach to their application a letter of interest, current resume, and the contact information for three to five professional references.

Date Posted: 10/22/2021
Department: College of Osteopathic Medicine
Employment Type: Full-Time (40 hours)
Position Type: Staff