FWS - Admissions, Office Assistant - 22-23

Responsibilities:

1. Greet, assist, and talk to prospective, and current students, as well as, parents on the phone and in person, and direct them to the appropriate department as needed.
2. Assist with the input of daily admissions data for the office. (Transcripts, scores, and applications.)
3. Helping staff members with various projects/tasks. (Admissions for UG, KYCOM, and KYCO).
4. Assist in maintaining, scanning, and linking documents for prospective students with the Image Now system. (Inquiries and Applicants).
5. Participate in the GROWL preparations for registration.
6. Maintain paper in printers.
7. Run errands.
8. Pick up and open mail from the Campus Mailroom.
9. Other duties as assigned.

NACE Career Competencies:  students will have the opportunity to gain the folllowing career competencies in this job

X_ Career & Self-Development: Proactively develop through personal & professional learning, awareness of one’s strengths & weaknesses, navigation of career opportunities and networking to build relationships inside and outside the organization

_X_ Communication: Clearly and effectively exchange information, ideas, facts, and perspectives with persons inside and outside of an organization

_X_ Critical Thinking: Identify and respond to needs based upon an understanding of situational context and logical analysis of relevant information

_X_ Equity & Inclusion: Demonstrate the awareness, attitude, knowledge, and skills required to equitably engage & include people from different local and global cultures. Engage in anti-racist practices

_X_ Leadership: Recognize & capitalize on personal and team strengths to achieve organizational goals

_X_ Professionalism: Knowing work environments differ greatly, understand and demonstrate effective work habits, and act in the interest of larger community and workplace

_X_ Teamwork: Build and maintain collaborative relationships to work effectively toward common goals, while appreciating diverse viewpoints and shared responsibilities

_X_ Technology:  Understand and leverage technologies ethically to enhance efficiencies, complete tasks, and accomplish goals

Preferred Skills: • Computer knowledge, i.e. Word & Excel. • Attention to detail. • Strong active listening abilities. • Public speaking. • Written & verbal communication. • Customer focused. • Willingness to learn new things.

Education/Skill Requirements:

1. Must have excellent communication and organizational skills.
2. Must have experience working with office equipment, e.g. computer, copier, telephone.
3. Must be proficient with Microsoft Office, particularly Word and Excel.

Work Schedule: The priority work schedule is our open hours and during special events. Work hours can be flexible to accommodate the students' class schedule: • Sunday: Closed • Monday-Saturday: Varies depending on workload

Relationships:

Position requires daily contact with co-workers, supervisor, student workers, students, parents, faculty, staff, various campus departments, and the public, in order to help provide assistance, answer inquiries, and receive/provide information.

Work Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job: • Normal office environment Physical demands included here are representative of those that must be met by an employee to successfully perform the essential functions of this job: • Keyboarding

Number of Positions: 4-6            Hours per week of work:  20 or less

Pay Rate: 9.25

Supervisor:  Barbara Moore

Location:  HPE / Admissions Office / 6th floor

To Apply, complete required sections and upload your academic schedule (and practice schedule) in addition to uploading your resume or complete and upload the document titled "Student Employment Application".

Application Notes: Resumes and applications will be reviewed to determine if you meet the required qualifications for the position. If it is determined that you meet the required qualifications, your application materials will be used to identify a top group of the most highly qualified candidates. The University of Pikeville is an equal opportunity employer committed to assembling a diverse, broadly trained faculty and staff. The University of Pikeville does not discriminate on the basis of race, ethnicity, color, sex, gender, gender identity, sexual orientation, religion, national origin, age or disabilities in its programs, activities, hiring, or the admission of students. Inquiries may be directed to the University of Pikeville Title IX Coordinator by calling 606-218-5216.