Administrative Assistant - College of Dental Medicine

The University of Pikeville is currently seeking a qualified individual to serve as Administrative Assistant for the College of Dental Medicine. This individual will perform administrative and office support services for the College of Dental Medicine. The ideal candidate will be student-centered, energetic, and innovative.

1. Create, manage and maintain Google docs for accreditation purposes for CODA (Commission on Dental Accreditation) and assist with the accreditation process including formatting and organization of documents. Maintain all necessary records for accreditation. This will include data for the college’s strategic plan and continuous improvement plan.
2. Respond to emails, open, process/distribute mail, maintain calendars/scheduling, create travel arrangements (flights, hotels, rental vehicles), set up conference meetings, schedule zoom meetings.
3. Process invoices, purchase orders, expense reports, and reconciliation of credit card statements and receipts.
4. Pleasantly greet visitors to the University of Pikeville College of Dental Medicine office suite and extend gracious hospitality to all guests.
5. Support University of Pikeville College of Dental Medicine with budget including monthly allocations and keeping the dean informed of budget.
6. Compose and/or prepare correspondence, office memos, and forms, and take and transcribe minutes or meeting notes, as required.
7. Processing affiliation agreements and maintaining databases.
8. Processing adjunct clinical faculty appointments and maintaining databases.
9. Assist the department staff and faculty to remain organized (files, calendars, reminders, etc.) .
10. Assist with contacting vendors and purchasing clinical and instructional materials.
11. Assist with the preparation and setup of any events.
12. Answer telephones and direct messages appropriately.
13. Work collaboratively in a fast-paced environment that will require strong communication, problem-solving and organizational skills. Discretion and maturity are essential to maintaining confidentiality.
14. Other duties as assigned.

Education/Skill Requirements:

• Bachelor’s Degree.
• Be a person of outstanding integrity.
• Proficient in Microsoft Office Suite and Google Suite.
• Demonstrate support of the University of Dental mission.
• Possess excellent interpersonal communication skills.
• Possess excellent organizational skills with attention to detail.
• Demonstrate decisive management skills.
• Possess project management skills.
• Possess excellent time management skills.
• Demonstrate professionalism.
• Works well as part of a team.

Relationships:

This position requires daily contact with administration, faculty, staff, students, and members of the community. These relationships are maintained through email, telephone, written, and person-to-person contact.

The University of Pikeville offers a competitive salary commensurate with qualifications and experience. UPIKE offers a competitive benefits package including medical, dental, vision, and life insurance, telemedicine, long-term disability, tuition waivers, a 403(b)-retirement plan, and HSA, FSA, and dependent care accounts. UPIKE also offers a generous holiday schedule and paid leave program.

Important Notes: Resume and other application materials will be reviewed to determine if you meet the required qualifications for the position. If it is determined that you meet the required qualifications, your application materials will be used to identify a top group of the most highly qualified candidates. Please, specifically address the qualifications, competencies and desired qualifications in your resume and application materials.

The University of Pikeville is committed to providing a safe and productive learning, living and working community. To achieve this goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history.

The University of Pikeville is an equal opportunity employer committed to assembling a diverse, broadly trained faculty and staff. The University of Pikeville does not discriminate on the basis of race, ethnicity, color, sex, gender, gender identity, sexual orientation, religion, national origin, age or disabilities in its programs, activities, hiring, or the admission of students. Inquiries may be directed to the University of Pikeville Title IX Coordinator by calling 606-218-5344.

For more information about the University of Pikeville, please visit http://www.upike.edu. Interested applicants should complete the online application by visiting http://jobs.upike.edu. In addition to the application, interested applicants are requested to attach to their application a letter of interest, current resume, and the contact information for three to five professional references.