FWS - Student Affairs - Student Office Assistant - 21-22

Responsibilities: 1. Answer incoming calls for the mainline to the office. Assist the caller and/or route them to the appropriate staff member for further assistance. Greet and assist office visitors; take telephone messages when necessary and deliver the messages within a timely manner to the appropriate staff member. 2. Use Microsoft Office suite to prepare file labels, prepare and update documents, etc. Prepare various spreadsheets (Excel) and complete data entry tasks. 3. Photocopy an array of documents. 4. Retrieve, sort, and deliver Division of Student Affairs mail, including shipments of small boxes received from facilities. Immediately contact the appropriate staff member (via e-mail or telephone) to alert them of the shipment. 5. Check the availability of staff members' calendars and schedule meetings with students and other visitors for Division of Student Affairs staff members. 6. Deliver and pick up various documents to other campus offices, keep the outer office organized and tidy.

Minimum Qualifications: • Must assure the privacy and security of confidential documents and material handled and/or delivered. • Proficient with Microsoft Office Suite. • Ability to use and be familiar with various office equipment (copier, fax, shredder, label maker, etc.). • Strong telephone skills. • Basic knowledge of campus and services. • Dependability and punctuality. • Ability to work in a fast-paced environment. Preferred Skills: • Computer knowledge, i.e. Word, Excel, PowerPoint, Social Media & New Technology. • Attention to detail. • Strong active listening abilities. • Written & verbal communication. • Customer focused.

Work Schedule: The priority work schedule is our open hours and during special events. Work hours can be flexible to accommodate the students' class schedule: • Saturday & Sunday: Closed • Monday-Friday: 10:00 am - 4:00 pm

Work Conditions: The work environment characteristics described here are representative of those an employee encounter while performing the essential functions of this job: • Normal office environment Physical demands included here are representative of those that must be met by an employee to successfully perform the essential functions of this job: • Keyboarding

Number of Positions: 5

Pay Rate: 8.25

To Apply, complete required sections and upload your academic schedule (and practice schedule) in addition to uploading your resume or complete and upload the document titled "Student Employment Application".

Application Notes: Resumes and applications will be reviewed to determine if you meet the required qualifications for the position. If it is determined that you meet the required qualifications, your application materials will be used to identify a top group of the most highly qualified candidates. The University of Pikeville is an equal opportunity employer committed to assembling a diverse, broadly trained faculty and staff. The University of Pikeville does not discriminate on the basis of race, ethnicity, color, sex, gender, gender identity, sexual orientation, religion, national origin, age, or disabilities in its programs, activities, hiring, or admission of students. Inquiries may be directed to the University of Pikeville Title IX Coordinator by calling 606-218-5216.

Date Posted: 08/05/2021
Department: Student Affairs
Employment Type: Part-Time (20 hours)
Position Type: Federal Work Study