Associate Registrar

The University of Pikeville is seeking a dynamic and committed professional to serve in the role of Associate Registrar, who is responsible for assisting in the leadership and administration of all facets of the University Registrar’s Office. The Associate Registrar will oversee daily operations of multiple core functions of registration and academic record keeping for the University.


  1. Organizes the collection of course offerings for each term/semester in consultation with all Deans and Division Chairs. Setup of the terms within the year, course billing, and beginning the term procedures in Colleague. Oversees the data entry of schedule of classes, as well as schedule changes (i.e. room changes, canceling of courses and notification to students, instructor changes, monitoring capacities, waitlist, etc.)
  2. Processing end of term processing which includes updating academic standing, classifications, and curriculum adjustments are executed in the administrative computer system (Colleague).
  3. Prepares the academic calendars in consultation with the University Registrar, Deans, Provost, and President.
  4. Plans, organizes, and assists with commencement including preparing a list of graduates for faculty approval; ordering diplomas and diploma covers, and the preparation of the undergraduate/graduate program. Assists with tasks related to graduation ceremonies including regalia setup and ordering, diploma orders, mailing diplomas, line-up, and selection of Junior Marshals.
  5. Certify all undergraduate and graduate students have met requirements to graduate.
  6. Responsible for setup, maintenance, and operations of the Colleague modules Degree Audit, Academic Records, Curriculum Management, Registration, Web Advisor, and Student Planning of the administrative computer system (Colleague).
  7. Coordinates and supervises the work schedule and responsibilities of work study and graduate assistants.
  8. Assists Registrar in supervisory role for Assistant Registrar for Records Management and Records Specialist.
  9. Works closely with peers in the interpretation and enforcement of academic policies and processes.
  10. Assist with accreditation processes.
  11. Supervises the evaluation of transfer credits and the Transfer Evaluation System (TES)
  12. Responsible for facilitating processes with Acadeum and course sharing opportunities.
  13. Assists with all aspects of Curriculum changes, curriculum management, and catalog updates.
  14. Maintains a good working knowledge of catalog and curriculum to provide academic advising and counseling for students.
  15. Assists with reviewing and maintaining students’ academic records and transcript notations.
  16. Registrar’s Liaison to the GROWL and Bear Pause committees
  17. Represents the Registrar's Office on appropriate committees and in meetings.
  18. Oversees the functions of all academic records; monitors mid-term grades, verifies final grades, issuing of transcripts, and daily operations of the Registrar’s Office.
  19. Remains current on issues related to the Registrar and participates in ongoing professional development.
  20. Other duties as assigned.


This position requires daily contact with students, deans, faculty, staff, and members of the community. These relationships are maintained through email, telephone, written, and person-to-person contact.

Education/Skill Requirements:

  • Bachelor’s degree required; Master’s degree preferred.
  • Experience as an Associate Registrar or closely related enrollment management professional.
  • Excellent communication, leadership, and organizational skills.

The University of Pikeville offers a competitive salary commensurate with qualifications and experience. UPIKE offers a competitive benefits package including medical, dental, vision, and life insurance, telemedicine, long-term disability, tuition waivers, a 403(b)-retirement plan, and HSA, FSA, & dependent care accounts. UPIKE also offers a generous holiday schedule and paid leave program.

Important Notes: Resume and other application materials will be reviewed to determine if you meet the required qualifications for the position. If it is determined that you meet the required qualifications, your application materials will be used to identify a top group of the most highly qualified candidates. Please, specifically address the qualifications, competencies and desired qualifications in your resume and application materials.

The University of Pikeville is committed to providing a safe and productive learning, living and working community. To achieve this goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history.

The University of Pikeville is an equal opportunity employer committed to assembling a diverse, broadly trained faculty and staff. The University of Pikeville does not discriminate on the basis of race, ethnicity, color, sex, gender, gender identity, sexual orientation, religion, national origin, age or disabilities in its programs, activities, hiring, or the admission of students.

For more information about the University of Pikeville, please visit Interested applicants should complete the online application by visiting In addition to the application, interested applicants are requested to attach to their application a letter of interest, current resume, and the contact information for three to five professional references.

Date Posted: 09/12/2023
Department: Academic Affairs
Employment Type: Full-Time (40 hours)
Position Type: Staff
We are no longer taking applications for this position.