Administrative Assistant - Health Professions Admissions

The University of Pikeville is actively seeking a dynamic and highly motivated professional to serve in the role of Administrative Assistant for Admissions. This individual will provide administrative and clerical support to the office for Admissions at the University of Pikeville by performing the following responsibilities:

Responsibilities: 

1. Provide clerical and administrative support.
2. Serve as receptionist.
3. Maintain correspondence data, purchase orders, check requests, expenditure reports, and any other data as necessary.
4. Handle all incoming and outgoing mail for Admissions.
5. Order office supplies, handle work orders, and maintain standard forms.
6. Operate and maintain all office machines for the Admissions office.
7. Assist with preparation and implementation of various academic ceremonies.
8. Handle scheduling rentals of venues, and place orders for catering requests.
9. Other duties as assigned by the Program Manager or Director of Health Professions Admissions.

Relationships:

Position requires daily contact with co-workers, supervisors, and student workers in order to communicate, resolve issues, and ask/answer any questions which may arise. Contact with students, parents, and the public is required in order to exchange information and complete all tasks required. These relationships are maintained through e-mail, telephone, text messaging, fax machine, and person-to-person contact.

Education/Skill Requirements:

• High School diploma is required.
• Associates degree or higher with at least 1-2 years of experience in higher education is preferred.
• Must be proficient with Microsoft Office software (Word, Excel, PowerPoint and Outlook).
• Must be able to multi-task and maintain good customer service skills.
• Expected to maintain confidentiality and professionalism.
• Must have strong organizational skills, basic clerical skills, and attention to detail.
• Must be familiar with operating office equipment, e.g. computer, telephone, fax, printer/copier, scanner, shredder.
• Must be able to adjust to a high traffic area with questions, calls, and interruptions.

The University of Pikeville offers a competitive salary commensurate with qualifications and experience. UPIKE offers a competitive benefits package including medical, dental, vision, and life insurance, telemedicine, long term disability, tuition waivers, a 403(b) retirement plan, and HSA, FSA, & dependent care accounts. UPIKE also offers a generous holiday schedule and paid leave program.

Important Notes: Resume and other application materials will be reviewed to determine if you meet the required qualifications for the position. If it is determined that you meet the required qualifications, your application materials will be used to identify a top group of the most highly qualified candidates. Please, specifically address the qualifications, competencies and desired qualifications in your resume and application materials.

The University of Pikeville is committed to providing a safe and productive learning, living and working community. To achieve this goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history.

The University of Pikeville is an equal opportunity employer committed to assembling a diverse, broadly trained faculty and staff. The University of Pikeville does not discriminate on the basis of race, ethnicity, color, sex, gender, gender identity, sexual orientation, religion, national origin, age or disabilities in its programs, activities, hiring, or the admission of students.

For more information about the University of Pikeville, please visit http://www.upike.edu. Interested applicants should complete the online application by visiting http://jobs.upike.edu. In addition to the application, interested applicants are requested to attach to their application a letter of interest, current resume, and the contact information for three to five professional references.