Administrative Assistant for the KYCOM Director of Student Affairs

The University of Pikeville is actively seeking a dynamic and highly motivated professional to serve in the role of Administrative Assistant for the KYCOM Director of Student Affairs and Academic Excellence. This individual will provide administrative and clerical support to the KYCOM Office of Student Affairs and Academic Excellence at the University of Pikeville by performing the following responsibilities:

Responsibilities: 

1. Provide clerical and administrative support.
2. Maintain correspondence data, purchase orders, check requests, expenditure reports, student organization budgets, and any other data as necessary.
3. Handle all incoming and outgoing mail for the department.
4. Assist with preparation and implementation of KYCOM events such as orientation, White Coat Ceremony, and Commencement.
5. Schedule venues, food orders, and supplies for student organization events and activities.
6. Order office supplies, handle work orders, and maintain standard forms.
7. Operate and maintain all office machines for the department.
8. Maintain student and other records.
9. Other duties as assigned by the KYCOM Director of Student Affairs and Academic Excellence.

Relationships: 

Position requires daily contact with co-workers, faculty, staff, students, and the public. These relationships are maintained through e-mail, telephone, fax machine, and person-to-person contact.

Education/Skill Requirements: 

• High school diploma is required. 
• Associate degree or higher with at least 1-2 years of experience in higher education is preferred.
• Must be proficient with Microsoft Office software (Word, Excel, PowerPoint, and Outlook).
• Must have strong attention to detail.
• The ability to work independently and to collaborate with others is essential.
• Must be able to multi-task and maintain good customer service skills.
• Expected to always maintain confidentiality and professionalism.
• Must have strong organizational and clerical skills.
• Must be familiar with operating office equipment, e.g. computer, telephone, fax, printer/copier, scanner, shredder.

The University of Pikeville offers a competitive salary commensurate with qualifications and experience. UPIKE offers a competitive benefits package including medical, dental, vision, and life insurance, telemedicine, long-term disability, tuition waivers, a 403(b)-retirement plan, and HSA, FSA, and dependent care accounts. UPIKE also offers a generous holiday schedule and paid leave program.

Important Notes: Resume and other application materials will be reviewed to determine if you meet the required qualifications for the position. If it is determined that you meet the required qualifications, your application materials will be used to identify a top group of the most highly qualified candidates. Please, specifically address the qualifications, competencies and desired qualifications in your resume and application materials.

The University of Pikeville is committed to providing a safe and productive learning, living and working community. To achieve this goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history.

The University of Pikeville is an equal opportunity employer committed to assembling a diverse, broadly trained faculty and staff. The University of Pikeville does not discriminate on the basis of race, ethnicity, color, sex, gender, gender identity, sexual orientation, religion, national origin, age or disabilities in its programs, activities, hiring, or the admission of students.

For more information about the University of Pikeville, please visit http://www.upike.edu. Interested applicants should complete the online application by visiting http://jobs.upike.edu In addition to the application, interested applicants are requested to attach to their application a letter of interest, current resume, copies of their transcripts, and the contact information for three to five professional references.