FWS - Div//Excl/Blg - Diversity Administrative Asst FWSDEBADMINAS - Fall/Spring 24/25

Responsibilities:  

1. Host Small Group Activities: Organize and facilitate small group activities designed to promote
interaction, collaboration, and personal growth among students. (C, P, EI, CSD, CT, L)
a. Recruit Attendees: Actively promote upcoming events and activities to fellow students
through various channels, including CampusGroups, social media, flyers, and word-ofmouth,
to ensure student participation. (C, EI, T)
i. Use innovative thinking to go beyond traditional methods. (L)
ii. Identify appropriate technology for completing specific tasks. (T)
b. Prepare for Events: Coordinate logistics for each event, including securing necessary
resources, setting up event space, and arranging any required materials or equipment.
(P, CSD, CT, L)
i. Proactively anticipate needs and prioritize action steps. (CT)
ii. Ask appropriate questions for specific information from supervisors, specialists,
and others. (C)
iii. Promptly inform relevant others when needing guidance with assigned tasks. (C)
iv. Prioritize and complete tasks to accomplish organizational goals. (P)
v. Demonstrate dependability (e.g., report consistently for work or meetings). (P)
vi. Be accountable for individual and team responsibilities and deliverables. (TW)
c. Collaborate closely with faculty, staff, student organizations, and community members
to enhance the small group engagement opportunities available to students. This
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collaboration is essential for creating a holistic and supportive learning environment
that integrates both academic and extracurricular activities. (TW, EI)
i. Community Building: Solicit and use feedback from multiple cultural
perspectives to make inclusive and equity-minded decisions. (EI)
1. Motivate and inspire others by encouraging them and by building
mutual trust. (L)
2. Build strong, positive working relationships with supervisor and team
members/coworkers. (TW)
ii. Opportunities for Collaboration: Proactively seek out opportunities to involve
faculty and staff in small group engagement initiatives, such as workshops,
panel discussions, or guest speaker events.
iii. Facilitate Communication: Serve as a liaison between student groups and
faculty/staff members, effectively communicating the goals, objectives, and
logistics of each engagement opportunity.
iv. Invite Participation: Extend invitations to faculty and staff to participate in small
group activities as guest speakers, mentors, or facilitators, leveraging their
expertise to enrich the student experience.
v. Provide Support: Offer assistance and support to faculty and staff members who
are interested in getting involved in student-led initiatives, including guidance
on event planning, logistics, and promotion.
vi. Promote Collaboration: Encourage interdisciplinary collaboration and crossdepartmental
cooperation by facilitating interactions between students, faculty,
and staff from various academic backgrounds. (EI)
vii. Seek Feedback: Solicit feedback from faculty and staff members following their
participation in small group engagement activities, using their insights to
improve future events and initiatives. (C, P, L)
2. Facilitate Engagement: Create a welcoming and inclusive atmosphere during events,
encouraging active participation and fostering connections among attendees. (C, CT, EI, L)
a. Actively contribute to inclusive and equitable practices that influence individual and
systemic change. (EI)
b. Advocate for inclusion, equitable practices, justice, and empowerment for historically
marginalized communities. (EI)
c. Professionally advocate for oneself and others. (CSD)
d. Understand the importance of and demonstrate verbal, written, and non-verbal
language abilities. (C)
e. Frame communication with respect to diversity of learning styles, varied individual
communication abilities, and cultural differences. (C)
f. Inspire, persuade, and motivate self and others under a shared vision. (L)
g. Demonstrate flexibility by adapting to diverse environments. (EI)
3. Provide Support: Offer assistance and guidance to attendees as needed, ensuring everyone feels
valued and supported throughout events. (C, P)
a. Listen carefully to others, taking time to understand and ask appropriate questions
without interrupting. (TW)
b. Effectively manage conflict, interact with and respect diverse personalities, and meet
ambiguity with resilience. (TW)
c. Act equitably with integrity and accountability to self, others, and the organization. (P)
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d. Make decisions and solve problems using sound, inclusive reasoning and judgment. (CT)
e. Effectively communicate actions and rationale, recognizing the diverse perspectives and
lived experiences of stakeholders. (CT)
f. Keep an open mind to diverse ideas and new ways of thinking. (EI)
4. Complete Event Reports: Compile detailed reports summarizing each event, including
attendance numbers, activities conducted, feedback received, and any notable outcomes or
insights gained. (CSD, T)
a. Plan, initiate, manage, complete, and evaluate projects. (L)
b. Use technology to improve efficiency and productivity of their work. (T)

NACE Career Competencies: 

Communication (C )
• Teamwork (TW)
• Professionalism (P)
• Career & Self Development (CSD)
• Critical Thinking (CT)
• Equity & Inclusion (EI)
• Leadership (L)
• Technology (T)

Preferred Qualifications:   Attention to Detail, Strong active listening abilities, Written & Verbal Communication, Willingness to learn new things, public speaking

Computer Skills:  Work, Excel, Power Point

Work Schedule:  Monday through Sunday, hours varies according to workload.

Relationships:  Employees in this position will interact and/or communicate with faculty, staff, students, prospective students, other departments, parents, campus visitors, alumni

Computer Skills include Social Media and New Technology

Other Skills include attention to detail, written & verbal communication, customer focused, willingness to learn new things

Work Schedule:  Monday through Friday hours depending on workload

Conditions:  Workplace conditions may include work in Heat, Cold, Noise, Wetness, Humidity, Light Intensity

Physical Demands:  Physical demands to do the job may require keyboarding. pushing/pulling 30 lbs

Pay Rate:  $8.75/hr

Number of Positions:  1  (8 -hours a week)

Supervisor: Jasmine Sauceda-Izbrand

Location(s):  Checking in 3rd Floor HPE, TBD on campus locations depending on content

To Apply:   complete required sections of the application, upload a resume and schedule showing when you are in class or involved in a practice.

Important Notes:  Resumes and applications will be reviewed to determine if you meet the required qualifications for the position. If it is determined that you meet the required qualifications, your application materials will be used to identify a top group of the most highly qualified candidates. The University of Pikeville is an equal opportunity employer committed to assembling a diverse, broadly trained faculty and staff. The University of Pikeville does not discriminate on the basis of race, ethnicity, color, sex, gender, gender identity, sexual orientation, religion, national origin, age or disabilities in its programs, activities, hiring, or the admission of students. Inquiries may be directed to the University of Pikeville Title IX Coordinator by calling 606-218-5344.