FWS - Student Affairs - Stdnt Affrs Office Assistant FWSSTAFOFFAST - Fall/Spring 24/25

• Receptionist Duties:
  • Answer incoming calls for the main office line and provide courteous assistance to callers (C, P)
  • Greet and assist office visitors in a welcoming manner (C, P, CSD)
  • Take telephone messages when necessary and promptly deliver them to the appropriate staff member (C,P, TW)
  • Assist Students with scheduling meetings with on behalf of Division of Student Affairs staff members (C, TW, CT)
  • Promote upcoming events to students and visitors at the front desk (T, C)
  • Serve as a knowledgeable resource for campus information, assisting with inquiries about campus services, events, and resources (C, TW, CSD, CT)
• Administrative Support:
  • Utilize Microsoft Office Suite to create, update documents, and maintain organized files (T, TW, C)
  • Prepare file labels and assist in spreadsheet creation using Excel, including data entry tasks (T)
  • Handle photocopying tasks as required (T)
  • Share insights into campus life during Campus Tours from a student perspective (CT, C, TW)
  • Participate in special projects, collaborating with various departments to achieve project goals (C, TW, P, CSD, L)
  • Participant in Inspections of various areas, including Student Lounges, Residence Halls, and other public spaces on campus
• Mail Services:
  • Retrieve, sort, and promptly distribute Division of Student Affairs mail (CT)
  • Notify respective staff members of important shipments or packages received from facilities via email or telephone (TW, C)
  • Facilitate the delivery and pickup of documents to and from other campus offices (TW)
  • • Communication (C )
    • Teamwork (TW)
    • Professionalism (P)
    • Career & Self Development (CSD)
    • Critical Thinking (CT)
    • Equity & Inclusion (EI)
    • Leadership (L)
    • Technology (T)

Student employee will interact with:  faculty, staff, parents, students, prospective student, campus visitors, alumni, other department, and vendors

Computer Skills:  Word, Excel, Social Media and New Technology, Helpdesk, email

Skills:  attention to detail, written and verbal communication, Customer focused, willingness to learn new things

Work Schedule: The priority work schedule is our open hours and during special events. Work hours can be flexible to accommodate the students' class schedule: • Saturday & Sunday: Closed • Monday-Friday: 10:00 am - 4:00 pm

Work Conditions: The work environment characteristics described here are representative of those an employee encounter while performing the essential functions of this job: •Noise, Light intensity

Physical demands included here are representative of those that must be met by an employee to successfully perform the essential functions of this job: • Keyboarding, reaching/handling, stooping/kneeling, crouching/crawling, pushing up to 50 obs, Pulling up to 50 lbs, Lifting up to 50 lbs, Carrying up to 50 lbs

Number of Positions: 3-4     (approx 6-8 hours per employee) 

Work hours:  The following hours are needed to full by workers.  Applicant availability needs to cover some of these options:  M - W - F:  9am - 11am / Noon - 1pm / 2-5pm     Tuesday - Thursday:  Noon - 5pm

Pay Rate: 8.75

Supervisor:  josh Kelly

To Apply, complete required sections and upload your academic schedule (and practice schedule) in addition to uploading your resume

Application Notes: Resumes and applications will be reviewed to determine if you meet the required qualifications for the position. If it is determined that you meet the required qualifications, your application materials will be used to identify a top group of the most highly qualified candidates. The University of Pikeville is an equal opportunity employer committed to assembling a diverse, broadly trained faculty and staff. The University of Pikeville does not discriminate on the basis of race, ethnicity, color, sex, gender, gender identity, sexual orientation, religion, national origin, age, or disabilities in its programs, activities, hiring, or admission of students. Inquiries may be directed to the University of Pikeville Title IX Coordinator by calling 606-218-5216.